Minutes

August 28, 2023 via Zoom at 5:30pm

Meeting Minutes

Board Attendees:   Jim Christo,  Susi Gaylord, Sara Moss, Mike Riley  

Minutes

• Welcome

• Council Update, Intro and Q&A  (Mike Riley)

  • Transportation Utility Fee Forum: Monday, 9/25, 6-8pm, Old Farm Forum

    • City Council Round Tables - includes James Dorofi 

    • Will confirm with Old Farm, but then invite SEBNA members to attend via the newsletter

  • Fire Chief comms around wildfires, sign-up for Deschutes Alerts, how to evacuate based on the conditions

  • Safety Concern List for NSSP process - review past list, add others and rank; ensure members know that prioritization happens across the city with very little budget and can take years even if high priority; will include in the newsletter

• SEBNA News 

  • Ken Atwell and Michelle Abbey resigned this month

  • With the small board we want to conserve our energy, focus on events and community building and meet a little less frequency

• September Block Party  "SE Bend Evening in the Park"

  • September 14th, 4-7pm confirmed with Bend Parks and Rec (Becky); and completed online form for the NA Trailer

    • Budget $1500: Reservation ($125), Dessert ($500), Music ($800)

    • Set-up starts at 2pm, cleanup complete by 9pm

    • Picnic in the park - you bring the picnic and we'll provide games and dessert, meet your neighbors

    • Trailer: BBQ, yard games for kids, tables, PA system, inventory

    • Music:  3-person band, 3-4 people, 90 minutes, sounding good; band 5-6:30pm $800 already paid and locked in, will be electric

    • Games:  review the list of games available, invite others to bring games to share if they want

    • Dessert:  SEBNA to buy dessert $500  via Costco; Have napkins and water on last years budget

    • Invitation/Promotion: Canva for newsletter, print for mailboxes, to Makayla (free?), Mountain High newsletter (Ken), Facebook sites (Timber Ridge, Hidden Hills), social advertising - Sara

    • Booths/Tables/On the Day Engagement:

      • Rename ourselves to what?

      • What's on your mind about our neighborhood? something visual, collaborative, paper/pens - 27th, new library, china hat, elderly shovel help, spring cleaning, noxious weed work day, community building, problem solving, sidewalks, welcome wagon, speed limit reductions, street safety suggestions, interest in attending a family-friendly Mardi Gras party

      • Get newsletter sign-ups (walk around) - QR code on invites

      • Land use table for Ken / questions

      • Gas station postcard table

• FY2023-24 budget: $4,352.37 

  • Expected expenditures this year ($2775 budget outlined below)

    • September Block Party - $1500

    • Annual Business meeting - $500

    • Mardi Gras - $500 (promotions starting January, city promotion, decoration parties, band)

    • Neighborhood Nite Out: $125

    • Zoom: $150; Website: $0

    • Confirm no direct mail costs with Makayla

    • New signs? - $250/sign to install signs (we have 4 today); don't know cost of new signs

• Gas Station Update

  • LUBA oral appeal happened 7/25 - decision by 8/30, newsletter coming soon will include 30 minute presentation; hoping its remanded back to the city; 

  • Sent letter to Michael Andretti; starting social media campaign that they are working against the Andretti family brand

• NART Update

  • Jim working with a NART team around forming the NART mission statement

  • Next meeting 8/29 at 5pm

• Next Meeting

  • October 26th, 5:30pm (SEBNA Mission, Vision, Values - could be helpful for recruiting board members, a touchstone for us and also help improve our image)