Minutes

Friday, October 21, 2022 at The Pines Community Room 6:30pm

Meeting Minutes

Board Attendees: Jim Christo, Ken Atwell, Susi Gaylord and Sara Moss (all board member present)

Action Items

  • Sara to send Board meeting invites for Nov and Dec meetings using Sara's Zoom - complete 10/23

  • Sara to work on getting a newsletter set-up and drafted (Mailchimp)

  • Sara to draft new website site map

  • Sara to meet with Makayla Oliver re: ideas for the website, letterhead / board positions, confirm expenses form, survey tool - complete 10/28

  • Sara to provide link for Library feedback e.g. request for book van services to The Pines, p/up d/off location at B&M - online form here - complete 10/24

  • Susi working on SEBNA logo

  • Ken reaching out to neighbors on SEBNA borders to gauge interest in joining SEBNA

Minutes

  • Welcome

  • Public Comments

    • Board provided an update on the No Gas Station movement at the request of community attendees; Ken provided comment on SEBNA statement

    • Updates and comments were provided about main library and other projects around/near SE Bend

    • Community members encouraged all to complete Envision Bend survey; we briefly discussed active transportation (biking, etc.)

  • Board Membership & Roles

    • Voted to add Michelle Abbey to SEBNA Board (unanimous); according to SEBNA Bylaws this is a 1-year appointment to be voted on at next SEBNA Annual Meeting - Welcome Michelle!

    • Discussed & appointed SEBNA Board officers for 2 year terms: Jim Christo (Chair), Susi Gaylord (Vice Chair), Ken Atwell (Land Use Chair), Michelle Abbey (Treasurer), Sara Moss (Secretary)

    • Noted interest in adding additional Board members

  • Land Use - Ken

    • Apartments (15th & Knott) - Neighborhood Meeting

      • High density apartments are planned - 200 units (just east of Caldera)

      • Ken has reviewed the plans and is not seeing any concerns at this time

      • Public NA meeting is planned for Nov 7th

    • No Gas Station - See Public Comments - City Reviewing Final Permit Application

      • Talked about 10' setback requirements on both Brosterhous and Murphy if either/both roads are arterials

      • Ken noted that ~50% of the traffic on Brosterhous and on Murphy is attributed to Jewell Elementary and to Caldera High

      • Ken curious how B&M parcel has 2 access points where parcels of this size are typically only entitled to 1 access point

      • 15th & Knott is zoned General Commercial, a much better location for a gas station and no Conditional Use Permit (CUP) needed

    • Brosterhous Railroad Pedestrian Underpass - Under Construction

      • In progress; slated to go to mid-December; impacting Jim's Shiloh traffic study

    • Parrell & 97 - Under Construction

      • 2 lots are subdividing into 13 lots; Ken is following-up on Calvin Way crosswalk request (long-time safety request)

    • Opportunity Zone (15th & Murphy)

      • Ken noted that 'anything' could end up at this location because of the unique zoning

  • Community Engagement

    • Neighborhood Leadership Alliance (NLA) - Jim

      • Sep and Oct meetings were held

      • Push is for NA community outreach with City support

      • No mention of City looking at how to listen better to NAs and NLA

    • Neighborhood Association Round Table (NART ) - Susi

      • Last NART meeting was cancelled

    • OFDNA/SEBNA Joint Board Meeting - Jim

      • No meeting scheduled; typically monthly on the first Wed at 6:30pm; Board decided if the meeting is scheduled we will attend but we have a lot of work to do so won't push for it at this time

    • City Council Working Sessions & Meetings

      • Ken suggested that we consider tracking what the City Council is working on during their Working Sessions

      • As an example, he noted that the decision was made to push sewer hook-up costs to homeowners (had been the City)

    • Planning Commission

      • Nov 14 meeting - mobility hubs seems to be the biggest agenda item; Ken will review and let us know

  • Hot Topics & SEBNA Board Positions

    • 2021-2023 SEBNA Goals. Will discuss goals submitted in 2020 in a future SEBNA Board meeting.

    • 2023-2025 City Council Goal Setting. Jim noted that SEBNA will be asked to provide input to the City. Jim noted last round SEBNA recommend an case management and tracking tool be implemented to support NAs so that when a question/comment is submitted by the NA it can be timestamped and tracked to ensure timely follow-up. Lack of follow-up/-through has been an issue. Board was amendable to this suggestion.

    • Active Transportation Connectivity through and throughout SE Bend

      • Ken noted that code states there will be 100% sidewalks on public and private lands

      • Talked about working with Bend Bikes to understand current, planned and wish list routes

      • Ken encouraged us to brainstorm solutions for paying for plans at the same time we identify connectivity opportunities

      • Country Club to The Bridges Pedestrian Zone. Ken suggested that the Board could dive into what it would take to create great bike/pedestrian connectivity throughout SE Bend.

      • Arnold Irrigation Moving Underground

        • Ken noted syphoning under Knott and China Hat is expected to be a variable - Ken will research

        • We discussed that covering the canal is a federally-driven project

        • Will become a paved bike/pedestrian path

  • Communications

    • Mailing List - Sara: 177 subscribers

    • Newsletter - Sara

      • Share Oct minutes, Nov & Dec dates and Zoom details, ok to include link to OFDNA survey regarding gas station, 11/7 meeting about apartments near Caldera, 11/14 Planning Commission meeting

    • Website - Sara

      • Sara working on website and will take Makayla up on her offer for input

    • Social Media - Susi

      • Susi working with a graphic designer friend to come up with a representative SEBNA logo

      • Michelle offered to support Susi in social posting

      • Suggestion was made to post on Reddit under r/Bend and use SE Bend in the subject

    • SEBNA letterhead - Sara

      • During the SEBNA Annual Meeting city planning noted that it would be powerful for SEBNA Board to SEBNA Board positions on land use (or other topics) on letterhead. Board discussed the desire to use SEBNA letterhead not City of Bend letterhead. Sara took the action to ask Makayla if NA letterhead without City of Bend branding is available.

    • Survey - Sara - Sara to ask Makayla the survey tool available to the NAx

  • Other Business

    • SEBNA Boundaries - Current boundaries don't seem to be intuitive. We are a new Board and a growing NA. Will revisit in Jan 2023.

    • All four SEBNA signs have been installed

    • Ideas for 2023 Annual Meeting - Water conservation

  • Next Board Meetings

    • Wed 11/16/22 5:30pm - will occur via Zoom due to Board member schedules, community welcome to attend

    • Tue 12/3/22 5:30pm - will occur via Zoom due to Board member schedules, community welcome to attend