Minutes

July 27, 2023 via Zoom at 5:30pm

Meeting Minutes

Board Attendees:   Jim Christo, Ken Atwell, Susi Gaylord, Sara Moss, Michelle Abbey, Mike Riley (absent)

Minutes

• Welcome

• Council Update, Intro and Q&A  (Mike Riley sent regrets)

• SEBNA News - N/A

• September Block Party;  "SE Bend Evening in the Park"

  • September 14th, 4-7pm confirmed with Bend Parks and Rec (Becky); and completed online form for the NA Trailer

    • Budget $1500: Reservation ($125), Dessert ($500), Music ($450)

    • Insurance required for certain things: jumpy house, amplification; Not allowed food trucks; Can only say 100 people maximum in the online request

    • Details are due Aug 14th (set-up starts at 2pm, cleanup complete by 9pm) - Susi handling this

    • Picnic in the park - you bring the picnic and we'll provide games and dessert, meet your neighbors

    • Trailer: BBQ, yard games for kids, tables, PA system, inventory

    • Music: 

      • 3-person band, 3-4 people, 90 minutes, sounding good - Jim to connect Susi to the band to  request listen to online (estimated $450); will find out if acoustic will even work - band 5-6:30pm

      • Jim: Acoustic or not?

    • Games:  review the list of games available, invite others to bring games to share if they want

    • Dessert: 

      • SEBNA to buy dessert $500 - Susi will reach out to Costco and find out about lead time

      • Have napkins and water on last years budget

    • Invitation/Promotion: Canva for newsletter, print for mailboxes, to Makayla (free?), Mountain High newsletter (Ken), Facebook sites (Timber Ridge, Hidden Hills), social advertising - Sara

    • Booths/Tables/On the Day Engagement:

      • Rename ourselves to what?

      • What's on your mind about our neighborhood? something visual, collaborative, paper/pens - 27th, new library, china hat, elderly shovel help, spring cleaning, noxious weed work day, community building, problem solving, sidewalks, welcome wagon, speed limit reductions, street safety suggestions, interest in attending a family-friendly Mardi Gras party

      • Get newsletter sign-ups (walk around) - QR code on invites

      • Land use table for Ken / questions

      • Gas station postcard table

    • Weekly : Thursdays at 5pm, 15-30 min check-in via Zoom to make sure we're on track (Sara to send Zoom)

• FY2023-24 budget: $4,352.37 

  • Expected expenditures this year ($2775 budget outlined below)

    • September Block Party - $1500

    • Annual Business meeting - $500

    • Mardi Gras - $500 (promotions starting January, city promotion, decoration parties, band)

    • Neighborhood Nite Out: $125

    • Zoom: $150; Website: $0

    • Confirm no direct mail costs with Makayla

    • New signs? - $250/sign to install signs (we have 4 today); don't know cost of new signs

• Gas Station Update

  • LUBA oral appeal happened 7/25 - decision by 8/30, newsletter coming soon will include 30 minute presentation; hoping its remanded back to the city; 

  • Sent letter to Michael Andretti; starting social media campaign that they are working against the Andretti family brand

• NART Update

  • Old Farm having three events a year - do we want to combine? SEBNA Board wants to keep our event separate so that we can get to know SE Bend neighbors  

  • For last month's meeting, it was mostly discussion around the NLA pause and talking about if and how NART should change in mission/direction/service in response to that; Makayla not funded for NAR

  • This month, I have some more detailed notes and can share at the meeting tonight (thought I'm sure Jim will want to share as well), but here are the basics:

  • What is NART? What are NART goals? Need to revisit mission statement and structure as NART was not focused on policy b/c NLA was handling that.

  • Help fill void of NLA

  • Be a resource to city and NAs

  • Improved communications. How?

    • Collaborative surveys

    • Communications subgroup – be more efficient and effective

  • Land Use subgroup

  • Keep an eye out for Envision survey analysis (due out in a few weeks)

  • Next NART meetings August 15th (mission statement focused) and  29th 5pm